The Gap Scorecard
0 of 5
Be honest. Nobody’s watching.
Think about one project team in an average week. Rough answers are fine. The number lands close enough to be useful.
01Status reporting
Hours a week assembling status reports, dashboards and steering committee packs?
Pulling numbers out of the schedule, the finance system and the risk register, then reformatting them in PowerPoint.
02Chasing updates
Hours a week chasing people for task updates, timesheets and approvals?
Emails, Teams pings and standups whose only purpose is finding out what happened.
03Meeting notes and actions
Hours a week writing up meeting notes, actions and decisions?
Typing up what was said, assigning actions, then re-typing them into the plan or tracker.
04Risks and issues
Hours a week keeping the risk and issue register current and spotting what is slipping?
Re-reading the schedule, the budget and the inbox to work out which risks have changed.
05Your rate
What is an hour of project management time worth?
Rough charge-out or loaded cost. Close enough is fine.
Afterwards
A one-to-one session with our Co-CEO.
Forty-five minutes with Stephen Johnson, online or at your office. We take one live project, map how information moves from the team to the steering committee, and mark where the hours leak. You leave with a one-page opportunity map and a view on what to trial first, yours either way.
Freefor people who were in the room tonight. We run two a month, so September has two.
2 sessions in September45 minutesOnline or in personPMINZ Wellington attendees
Two is what we can do properly, so we can’t take everyone. Bring one project and the report you most want to stop building by hand.
Stephen Johnson
Co-CEO, Incredible
Supports development teams from Fortune 50s to scaling SMEs, putting AI tooling and AI-enabled software where the busy work is, so their people get back to what they love doing. Led Westpac Smart Talks.
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