AI EnablementA partner, not a pilot

From playing with AI
to measurable outcomes.

You've trialled the tools. The team's busier, not faster. Pilots stall before they shift a number, and you can't tell which ones are worth chasing. We embed with your team to find the workflows that move it, and protect what matters along the way.

See the three tiers →

Index Engineering · AI Enablement

Active · Operational tier

Sprint

Feb · Week 2

Hours used

21 / 35

this month

Next touchpoint

Thu 10am

Strategic review

Shippedv1.2

Design Verification Checker

Drawing no. validation · OCR + rules

100%

In reviewSprint 3

Meeting Transcript → Agenda

Zoom → Claude → Notion template

80%

BuildingSprint 2

Workflow Max Dashboard

Timesheets, budgets, KPI tracking

55%

ScopingNext up

Internal Knowledge Search

SharePoint · standards · naming

15%

◆Working solutions in weeks, not quarters.

Recognised by

Active Member

Approved Research Provider

AI Pilot Delivery Partner

Why bring in a partner

The gap between
"let's try it" and "it's working."

Most teams get the tools going in pockets, a saved prompt here, a custom GPT there, and then stall. What they're missing isn't ambition; it's someone on the inside who's done this before. That's us.

The reality

"We should be doing
something with AI."

Pilots that never ship. Vendors that oversell. Tools bought and abandoned. Meanwhile the manual workflows, timesheets, reconciliations, compliance forms, still eat three to five hours per person per week.

The opportunity

"AI is driving measurable
outcomes this quarter."

Structured AI support accelerates the journey. Hands-on, iterative, integrated with what you already use, solutions that scale to your operation's size and complexity.

How it works

A rhythm, not a big-bang project.

Most AI engagements try to ship everything at once and ship nothing. We work in monthly sprints, so value compounds from the first month.

Month 1

High-impact pilots

We identify two to three quick wins, usually document automation or a repetitive workflow. You see working solutions inside the first sprint.

Month 2–3

Scale what works

We double down on pilots that gained traction and start building the more complex integrations with your existing systems.

Ongoing

Continuous improvement

Regular sprints refine what's shipped and tackle new opportunities as they emerge. Your team guides priorities month to month.

What we build

The workflows we most often automate.

Anchors, not boundaries. Every engagement starts with a scoping conversation, the pilots are picked for your business, not from a menu.

Document processing

Design verification checks, compliance forms, contract review, OCR + AI rules that eliminate the "someone manually checks every line" step.

Timesheets & workforce

Completion monitoring, smart reminders, payroll sync. Billable time captured; revenue not lost to missed entries.

Operational dashboards

Real-time visibility across your existing tools, Workflow Max, Airtable, your ERP. One page the ops lead actually opens.

Meeting transcription

One-on-ones, client calls, stand-ups, transcribed, summarised and dropped into your agenda templates. Action items tracked automatically.

Internal knowledge search

Company policies, naming conventions, technical standards, a single search bar that answers questions your team re-asks every week.

Voice-enabled field reporting

Crews speak, AI structures. Incident reports, job notes and inspections captured without a keyboard.

System integration

The pipes between the tools you already pay for. Workflow Max ↔ Smartly ↔ SharePoint, kept in sync without a Zapier tax.

Health, safety & compliance

Incident reports, hazard logs, audit trails. AI triages, drafts and flags, humans approve.

Knowledge capture

The tacit expertise of senior staff, structured into systems before they retire, take leave, or move on.

Investment

Three tiers. Honest numbers.

Month-to-month, +GST. Scale up or down between tiers as your needs change. Work beyond the monthly allocation is scoped at $300/hour +GST, or fixed-price for major projects within 3 business days.

Foundation

$4,500–$7,500+GST / month

15 development hours · 2 strategic calls

from $300/hr effective

Testing and validation of AI solutions for a specific department. Departmental AI builds, automated workflows, proof-of-concepts tested with real operational data.

15 development hours per month

2 strategic review calls (2 hours)

Departmental AI solutions

Proof-of-concepts with real data

48-HOUR RESPONSE

RECOMMENDED

Operational

$9,000–$13,500+GST / month

35 development hours · weekly touchpoints

from $257/hr effective

≈14% better per-hour value than Foundation

Comprehensive AI development across multiple departments. Production-ready systems, complex integrations, and real-time data processing.

35 development hours per month

Weekly strategic touchpoints (4 hrs)

Production-ready AI systems

Multi-department workflows

Complex integrations

24-HOUR RESPONSE

Strategic Partnership

$13,500–$22,000+GST / month

55 development hours · weekly sprints

from $245/hr effective

≈18% better per-hour value than Foundation

Enterprise-wide AI transformation. Dedicated account team, organisation-wide AI platform development, custom AI solutions for competitive advantage.

55 development hours per month

Dedicated account team

Weekly sprints (4 hrs)

Org-wide AI platform

Rapid response to opportunities

PRIORITY NEXT-BUSINESS-DAY

Bigger tier, better hourly value, your effective per-hour rate drops as the commitment grows. Rates flex within each tier based on the size of your team and the complexity of your AI roadmap; we agree the monthly figure during scoping and review it as the work evolves.

What's included

The working agreement.

The operational detail under the hours number. Same on every tier.

Core services

Dedicated channel

A private Slack channel or Teams workspace for your team, direct line to the people building.

Rapid prototyping

Working AI solutions in days and weeks, not months and years.

Iterative testing

Deploy, test with real data, refine continuously, no waterfall releases.

System integration

Connect AI to the ERP, safety and production systems you already run.

Knowledge preservation

Capture the expertise of your senior workforce into systems, before it walks out the door.

What you can expect

Regular updates, weekly progress reports on all active work

Demo sessions, live demonstrations before anything is deployed

Training materials, documentation and guides for every solution

Full ownership, you own every custom solution and automation we build

Transparent time tracking, clear reporting on how hours are used

Solution access, admin access and full handover across all platforms

Testing protocols, solutions tested with your real data before go-live

Flexible partnership

A retainer that flexes with the business.

Most agency relationships fight you when the situation changes. This one moves with it.

No lock-in contracts

Month-to-month. Continue as long as we're delivering value.

Scale up or down

Move between tiers as your needs change, seasonal surges, budget shifts.

Pause anytime

Quiet quarter? Board change? Pause and restart when ready, no penalty.

You own everything

Every solution we build is yours, on your accounts, to keep forever.

AI Enablement FAQ

The questions operators ask
before signing a retainer.

A dev agency quotes a fixed scope and ships it in six months. We work in monthly sprints with a fixed hours allocation, you see working solutions inside the first four weeks, and you can redirect priorities every month based on what's actually working.

Yes, that's most engagements. Month one is scoping and piloting. We sit with your team, map the workflows that cost the most time, and pick two or three to prove fast. You don't need a backlog written before we start.

You do. We build on your accounts (Claude, OpenAI, Supabase, Airtable, Glide, etc.) so you own the IP, the data and the integrations from day one. If you ever want to bring it in-house or hand it to another partner, it's yours.

Work beyond the allocation is billed at $300/hour +GST, or we'll fixed-price major projects within three business days. We flag it before it happens, you'll never see a surprise invoice.

We default to enterprise tiers of Claude and OpenAI, where your data stays private and isn't used for training. For regulated workloads we design around your data-residency requirements, including self-hosted models where that's the right answer. We sign DPAs and NDAs as standard.

Often yes. A common shape is: start on Foundation or Operational to get early wins and learn what's valuable, then bring in a Custom Build for the two or three workflows where a full app beats a prompt or automation.

At the start of the engagement we pick three target workflows and agree on a time-cost per week. We track the number monthly. If we're not moving it, something's wrong, and because it's month-to-month, you're not stuck with us while we figure it out.

From playing with AIto measurable outcomes.

The gap between"let's try it" and "it's working."